EDITORIAL POLICY

 

HKJR is an open-access journal, with all its content freely available on its website www.hkjr.org.

 

(1) Duplicate submission and redundant publication

 

Manuscripts are considered on the understanding that they are submitted solely to the HKJR and have not been published elsewhere previously either in print or electronic format, and are not under consideration by another publication or electronic medium.

 

Redundant publication is publication of a paper that overlaps substantially with one already published. When submitting a paper, authors should make a full statement to the Editor-in-Chief about all submissions and previous reports that might be regarded as a redundant publication of the same or similar work. In case of doubt, submit copies of material that have been previously published or are currently being considered elsewhere at the time of manuscript submission. If redundant publication is attempted without such notification, authors should expect editorial action to be taken; at the least, rejection of the manuscript.

 

During submission via HKAMedTrack, HKJR requires a formal declaration of statements regarding publication ethics, authorship, financial disclosure, copyright transfer, acknowledgements, copyrighted materials, patient consent (if applicable), and ethics approval of research.

 

(2) Copyright / Permissions

 

Submission of an article for publication implies the transfer of the copyright from the authors to the Hong Kong College of Radiologists upon acceptance.

 

Material published in the HKJR and on its website www.hkjr.org is covered by copyright. Readers may reproduce or store copies of HKJR articles provided that the articles are used only for their personal, non-commercial use. Any uses and or copies of this Journal in whole or in part must include the customary bibliographic citation, including author attribution, date, article title, Hong Kong Journal of Radiology, and the URL http://www.hkjr.org and MUST include a copy of the copyright notice. User may only use the copyrighted material in the form presented by HKJR, and HKJR’s copyrighted material may not be altered or varied, nor may any derivative works be produced based on the copyrighted materials.

 

Authors who reuse their material as described above do not need to contact HKJR for permission. For other uses, authors must request permission from the Editorial Office at hkjr@hkam.org.hk as detailed below.

 

Copyright release is required if individuals wish to photocopy articles, in whole or in part, for non-study purposes, or if a large quantity of copies is needed (eg for a lecture or tutorial). Copyright release is also required if any part of an article (including figures and tables) is reproduced in an academic publication, with or without alteration, even if the individual reproducing the material is the original author. Permission enquiries should be addressed to the Editorial Office at hkjr@hkam.org.hk directly.

 

HKJR encourages and permits links to www.hkjr.org for educational purposes only. The linking should not suggest that HKJR promotes or endorses any causes, ideas, web sites, products or services and no use of content from www.hkjr.org for commercial purposes is permitted nor use that is in any way unlawful or harmful to any other person or entity. We reserve the right to withdraw permission for any link.


(3) Peer review process

 

All submitted manuscripts are initially reviewed internally. Those manuscripts that do not comply with the Information for Authors, or those that are of insufficient priority for publication, are rejected. The remaining manuscripts are sent for external peer review (except editorials and letters to the Editor which are reviewed internally). Peer review and author identities are kept confidential; reviewers are required to disclose any conflicts of interest. Reviewers are invited by emails and submit their comments via return of emails. Most papers are reviewed by two independent reviewers; two to three weeks are usually given. Authors should not recommend the names of any reviewers, but may give the names of people whom they wish not to act as reviewers at the beginning of the manuscript file.

 

Reviewers are asked to make comments on the scientific content and style of the paper, to make statistical and methodological appraisals, and to comment on the appropriateness of the discussion and conclusions. Manuscripts that require revision are returned to authors, and two to three weeks are usually given for re-submissions; a request for a revision does not indicate that the manuscript will be accepted. When preparing a revision, authors should indicate an explanation of how each point raised by each reviewer was answered, indicating where the appropriate changes were made.

 

When appropriate, a manuscript will be reviewed by the journal’s statistical advisor to specifically appraise the statistical content. HKJR reserves the right to send a paper for a further round of peer review if necessary; the HKJR uses a tie-breaker referee system. The final decision rests with the Editor-in-Chief. HKJR actively checks for plagiarism with VeriGuide.

 

(4) Rejected manuscripts

 

Authors of rejected manuscripts will be notified by emails.

 

Manuscripts requiring revisions must be returned to the Editorial Office by the deadline. If manuscripts are not returned after repeated reminders, they will be treated as being withdrawn by the authors and subsequent return may be rejected or treated as new submissions, at the discretion of the Editor-in-Chief.


(5) Appeals

 

If authors wish to appeal a decision, they should send an email to the Editorial Office at hkjr@hkam.org.hk, with provision of the reasons for appeal, and state how the manuscript could be revised or clarified to address key problems mentioned by editors / reviewers.

 

If the Editorial Board, on reading the rebuttal letter, considers that the appeal is warranted, authors will be invited to submit a revised manuscript (if they did not do so before) that will be entered into the peer review process again.

 

Please note that invitation to submit a revised version after appealing is not a guarantee of acceptance. The article will enter a new round of peer review process again.


(6) Process for identification of and dealing with allegations of research misconduct

 

Publishers and the HKJR Editorial Board shall take reasonable steps to identify and prevent the publication of papers where research misconduct has occurred, including plagiarism, citation manipulation, and data falsification/fabrication, etc. In the event that the HKJR is made aware of any allegation of research misconduct relating to a published article, the publisher or Editorial Board shall follow COPE’s guidelines (https://publicationethics.org/resources/guidelines) in dealing with the allegations.


(7) Editing

 

Accepted manuscripts undergo technical and copy-editing according to HKJR style and are sent to the authors for checking and approval prior to publication as a galley proof and page proof. A few days are usually given to authors to proofread their papers, answer any queries, and make any changes. Only minimal changes will be allowed; substantial changes will be charged for, and the addition of new material may require another round of peer review. Authors are responsible for all statements made in their work, including changes made by the copy editor and authorised by the corresponding author.

 

(8) Reprints

 

Authors with papers published in the HKJR are entitled to receive 20 complimentary offprint copies of their published paper. These will be sent to the address of the corresponding authors. Authors need to get a separate quote from the Editorial Office if they want to receive additional offprint copies. Authors who do not want to receive the offprint copies should inform the Editorial Office at hkjr@hkam.org.hk while checking the page proofs.

 

(9) Costs to Authors

 

There are no submission or page charges, and the charges listed below are optional:
(a) cost of colour printing; HK$3,500/colour photo or figure,
(b) cost of excess figure/table added after acceptance of the manuscripts; the rate is HK$500/figure or table, with an additional cost of HK$100/page.
(c) alterations except production error; HK$200/page.
(d) cost of reprints if additional copies (other than the 20 entitled) are needed; a separate quote can be obtained from the the Editorial Office at hkjr@hkam.org.hk.